Part 4 – Proceedings at General Meetings

Part 4 – Proceedings at General Meetings 17) Special business is: a) all business at an Extraordinary General Meeting except the adoption of rules of order: and b) all business transacted at an Annual General Meeting, except: (i) the adoption of rules of order; (ii) the consideration of the financial statements; (iii) the report of the directors; (iv) the report of the auditor, if any; (v) the election of directors; (vi) the appointment of the auditor if required; and (vii) the other business that, under these By-laws, ought to be transacted at an Annual General Meeting, or business which is brought under consideration by the report of the director issued with the notice convening the meeting. 18) 1) No business, other than the election of a chairman and the adjournment or termination of the meeting, shall be conducted at a general meeting at a time when a quorum is not present. 2) If at any time during a general meeting there ceases to be a quorum present, business then in progress shall be suspended until there is a quorum present and the meeting shall be adjourned or terminated. 3) A quorum is five (5) members present or a greater number that the members may determine at a general meeting. 19) If, within thirty (30) minutes from the time appointed for a general meeting, a quorum is not present, the meeting, if convened on the requisition of members, shall be terminated; but in the next week month, at the same time and place, and if, at the adjourned meeting, a quorum is not present within thirty (30) minutes from the time appointed for the meeting, the members present constitute a quorum. 20) Subject to By – Law 21, the president of the Society, the vice – president or in the absence of both, one of the other directors present, shall preside as chairman of a general meeting. 21) If at a general meeting: a) there is no president, vice – president or other director present within fifteen (15) minutes after the time appointed for holding the meeting; or b) the president and all the other directors present are unwilling to act as chairman, the members present shall choose one of their members to be chairman. 22) 1) A general meeting may be adjourned from time to time and from place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. 2) When a meeting is adjourned for ten (10) days or more, notice of the adjourned meeting shall be given as in the case of the original meeting with the exception that the period of notice required shall be the lesser of the period of notice pursuant to By-law 12 or three (3) days less than the number of clear days between the date of the original meeting and the date of the adjourned meeting. 23) 1) No resolution proposed at a meeting need be seconded and the chairman, of a meeting may prove or propose a resolution. 2) In case of an equality of voters, the chairman shall not have a casting or second vote in addition to the vote to which he may be entitled as a member and the proposed resolution shall not pass. 24) 1) A member in good standing present at a meeting of members is entitled to one vote. 2) Voting is by show of hands. 3) Voting by proxy is not permitted. 25) A corporate member may vote by its authorized representative, who is entitled to speak and vote, and in all other respects exercise the rights of a member, and that representative shall be reckoned as a member for all purposes with respect to a meeting of the Society. 26) Unless the Society Act, the Constitution or these By-laws otherwise provide, any action to be taken by a resolution of the members may be taken by ordinary resolution.